By definition, the conference room is an enclosed space designated for the purpose of meetings, conferences, and other such events, and which is not identified as a private office. Despite what most people think, conference rooms are not just spaces where company executives meet to have drinks and plan their next yacht trip. In today’s modern workspace, they serve a multitude of purposes. Here are four reasons why you should consider refurbishing your office with versatile and stylish conference furniture:
First and foremost, modern conference rooms are spaces that encourage the sharing of knowledge and information, promoting an outside-the-box way of thinking and emphasizing teamwork.
Conferences are a part of everyday office life, and a lot of people believe them to be a catastrophic waste of time and resources. The key, however, is to look past traditional conference room design and planning and envision how a mix of well-designed, highly-functional conference furniture and the latest technological developments can turn the energy-draining, spirit-sapping meetings into dynamic communication hubs. An effective layout will allow employees to see themselves as equal participants and feel there’s less hierarchy in that particular space. Such a barrier-free environment will encourage collaboration and the sharing of ideas, at the same time boosting productivity and efficiency.
Plush chairs and polished conference tables are no longer sufficient to furnish a functional meeting room – setting up a workspace that fosters innovation means staying on top of technology. Without high-tech conference tables and a layout to permit the installation of computers, tablets, projectors, copy boards, interactive whiteboards, display panels, and videoconferencing equipment, your workspace is really missing out.
Fortunately, the equipment that makes real-time communication possible, an absolute must in the modern work environment – is mass-deployable now, with the average price for a conferencing system dropping from tens of thousands of dollars to less than $10,000. (It’s also become considerably easier to use and simpler to implement.) Cost-effective video conferencing options will also enable room-based group collaboration, high-definition video and content sharing, as well as high-end audio reproduction. VoIP telephony, touch-screen technologies, digital video cameras, and wireless microphones are valuable additions to a conference room that facilitates communication and allow you to share any type of content from any device with anyone, no matter where they are.
Bringing in people together in meetings not only improves staff morale and teamwork, but also encourages workers to bounce creative ideas off one another and brainstorm more effectively. By removing barriers and establishing the work environment as a creative, productive, and dynamic hub, problems are overcome faster and more effectively, allowing a constant flow of ideas to be exchanged naturally.
A modern conference room furnished with smart ergonomic solutions and equipped with high-tech video and audio collaboration capabilities increases the chances of capitalizing on new opportunities and addressing challenges in a timely manner. Moreover, holding meetings in a suitable venue can allow managers to include key employees that may not be onsite, and whose valuable input may have been more difficult to obtain otherwise.
The style and layout of your conference room and office as a whole has a lot to do with how customers, partners, contractors, and even employees perceive your business. Right from the entrance, visitors should find your business venue easy to navigate, pleasant, and welcoming. More so, you want the whole setting to fit your culture and exhibit the voice of your brand, so you must surround yourself with furniture solutions that reflect the personality and character of your company.
It’s fairly obvious that budget constraints are almost always the main cause why so many businesses cannot afford a conference room makeover. However, that’s not reason enough to settle for mediocre solutions. Considering the generous offer of affordable, versatile, and comfortable ergonomic workstations, desk chairs, and office accessories available in 2014, designing a highly-functional, innovation-fostering workspace is now simpler than ever. Contact your local office planning specialist to make sure you organize the available space as efficiently as possible.
Lynne Lemieux, Founder and President of Alliance Interiors Inc., has devoted more than 20 years of experience developing and implementing growth opportunities for some of Canada's leading office furniture dealers. Her ability to provide clients with inspiring and versatile interior solutions for both business and home office environments has garnered her title of Aboriginal Business Woman of the Year in the city of Toronto for 2012. In her spare time, Lynne takes an active interest in politics, public speaking, and philanthropy, but also enjoys gardening, interior decorating, cooking, yoga, and traveling.